Hands on DC 2011 Event Co-Director
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Deadline: July 30, 2010.
The Hands on DC Board of Directors has appointed a Nominating Committee to identify and recommend to the full Board candidates for the position of 2011 Event Co-Director. During the nomination period which ends July 30, 2010, we invite all Hands on DC volunteers to discuss this opportunity to lead Hands on DC with current and former Co-Directors, to apply, and to encourage others to apply.
Below you will find information on:
- The Nominating Committee guidelines and overview of the selection process;
- Co-Director job description; and
Let us briefly highlight a few key points:
- The deadline for application is July 30.
- Qualifications are knowledge of and commitment to Hands on DC, and the ability to lead, manage, and publicly represent the organization.
- All applicants will be treated fairly and confidentially.
- Selection of Co-Directors will occur at or before the August meeting of the Board of Directors.
The continued success of Hands on DC and all the benefits it provides to DC public school children starts with outstanding leadership. We hope you will apply or will encourage those you believe are most qualified to apply. If you have any questions, please do not hesitate to contact any of us or any other member of the Board of Directors.
2010 Nominating Committee:
Hands on DC Event Director Nominating Committee Guidelines
Overview
The Hands on DC Nominating Committee has been charged by the Board of Directors to identify and recommend candidates for Event Co-Director. This committee solicits nominations for the position of Event Co-Director, nominates at least one individual to serve as the next year's Event Co-Director, and presents its recommendation to the Hands on DC Board of Directors, which then votes on the nominations at or before its September meeting.Purpose
The Board created this process to increase the transparency of how the Event Co-Directors are selected, to ensure that outstanding candidates continue to be recruited to the position, and to enable the Board to make more informed decisions about the Event Co-Directors. The Nominating Committee is charged with identifying potential candidates for the Event Co-Director positions and recommending the selected candidates to the Board of Directors.Nominating Committee Membership
The Nominating Committee is a standing committee of the Hands on DC Board. It consists of the current Event Co-Directors and two other board members. Members of the Nominating Committee serve a one-year term, from September 1 to August 31. The chair of the committee is a Board member who is not a current Event Co-Director.All members of the Nominating Committee will be:
- Familiar with current activities of Hands on DC
- Active volunteers of Hands on DC
Nomination Procedures
The committee's responsibilities begin with publicizing information on the process and guidelines for Event Co-Director selection shortly after the annual Work-a-thon. This information consists of a list of the Nominating Committee members, this document, an application form, and a written description of the Event Co-Director position. It will be posted on the Hands on DC website as well as distributed to the Executive Committee and Organizing Committee by e-mail announcement. The committee will also encourage current Event Co-Directors to inform members of the Executive Committee about the Nominating Committee procedures throughout the year. Committee members (and Board members) may directly contact current or previously active Hands on DC volunteers to encourage them to apply for the Event Co-Director position and to answer any questions about the position and responsibilities.Based on these applications and additional in-person, phone and/or email communications with the candidates, the Nominating Committee will identify at least one, and preferably two, Event Co-Director candidates to present to the Board of Directors. These nominees will be informed of their status prior to the presentation in order to verify their continued interest and willingness (if more than one) to jointly serve.
The Nominating Committee's recommendations will reflect criteria identified by the Board as important for the role of Event Co-Director, including but not limited to:
- Understanding of the mission and goals of Hands on DC
- Demonstration of prior commitment to Hands on DC
- Ability to lead and manage the organization
- Ability to represent Hands on DC to volunteers and the general public
At or before the August Board meeting, the Nominating Committee will summarize the selection process to the Board, including the number of applicants, the names and qualifications of the proposed candidates, and the committee's reasons for selecting them. The Board will question the committee and then vote on this recommendation.
Other candidates will not be revealed or discussed prior to the vote. After a successful vote - and at the discretion of each candidate as previously ascertained by the Nominating Committee -- their names will be revealed to the Board, including the newly appointed Event Directors. If the vote is not successful, the committee will reconvene to make an alternative proposal.
Summary Timeline
- Information about the Event Co-Director selection process is available year-round on the Hands on DC website.
- Nominations for new Event Co-Directors are typically solicited shortly after the annual Work-a-thon.
- The committee will meet at least once to consider nominees.
- At or before the August meeting, the Nominating Committee will make an oral report to the Board and answer any questions. The Board will vote whether to approve the nominee(s) at this meeting.
Hands on DC Event Co-Director Job Description
Hands on DC is an all-volunteer, non-profit corporation that organizes an annual spring Work-a-thon in the DC public schools and raises money to send DC public school students to college. Each year, two Event Co-Directors are chosen by the Hands on DC Board of Directors to serve jointly as chief executive officers for a one-year term. They are simultaneously appointed to the Board of Directors for three-year terms.
The Event Co-Directors have complete oversight of, and responsibility for the annual event. This includes but is not limited to:
- Structuring and choosing members of an executive committee to manage tasks related to the event.
- Recruiting and managing a larger organizing committee to run the event, including the planning of regular meetings to conduct business.
- Proposing an annual budget to the Board of Directors.
- Overseeing, through the executive and organizing committees, all day-to-day operations related to planning for the event, such as,
- Raising funds to finance the event and college scholarships;
- Working with DCPS to identify and select schools to participate in the Work-a-thon;
- Working with schools to identify projects and community organizations to participate in the event;
- Recruiting teams of volunteers for event day;
- Arranging for all necessary supplies;
- Publicizing the organization and event with local media, individuals, and groups;
- Promoting the mission of Hands on DC;
- Handling all logistics related to moving supplies and volunteers to complete projects on event day;
- Developing leadership among Hands on DC volunteers.
- Completing an annual report, including evaluations of current year operations.
- Participating in governance issues as a member of the Board of Directors
Responsibilities do not include handling audits, insurance, and payment of bills, all of which are managed by the Board of Directors. The Board of Directors also assists with long-term relations with donors and other organizations (DC Cares, College Bound, etc.).
Event Co-Directors are selected before the end of August of each year and serve one-year terms from September 1 to August 31.
Event Co-Directors report to the Hands on DC Board of Directors.
Download Job Description doc (26kb) PDF (18kb)
